TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 21, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Deere & Company, to furnish and deliver one (1) John Deere 5055E Utility Tractor under Sourcewell (formerly NJPA) Purchasing Contract No. 110719-JDC, in an amount not to exceed $38,569.28, Account 101-68000-634990, Requisition 1579425
Body
Dear Sir:
Authorization is requested to issue a purchase order to Deere & Company, to furnish and deliver one (1) John Deere 5055E Utility Tractor to the Calumet WRP.
The utility tractor will replace an existing utility tractor, which is more than 15 years old and beyond repair. The new utility tractor will be used for landscaping improvements and maintenance that are needed throughout the Calumet Service Area. The vehicle will be delivered by December 31, 2022 via local authorized dealer Shorewood Home and Auto, Inc.
Sourcewell (formerly NJPA) currently has a competitively bid contract with Deere & Company (110719-JDC), for agricultural tractors and equipment. On May 19, 2011, the Board of Commissioners granted authority to participate in the NJPA purchasing cooperative. The contracts were established to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of contract 110719-JDC began on December 30, 2019 and expires on December 30, 2023.
Deere & Company is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) and Affirmative Action, Revised Appendix D and Appendix V are not applicable because it is a furnish and deliver contract for a vehicle.
The Procurement and Materials Management Department believes that participating in the Sourcewell contract will expedite the ordering and delivery of the vehicle and reduce administrative costs.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order to Deere & Company in an amount not to exceed $38,569.28.
Funds are available in Account 101-68000-634990.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 21, 2022