TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 21, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Alfa Laval, Inc., for Furnish and Deliver Repair Parts for Alfa Laval Centrifuges and Ashbrook Simon-Hartley Gravity Belt Thickeners to various locations for a three year period, in a total amount not to exceed $2,895,000.00, Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Alfa Laval, Inc., for furnish and deliver repair parts and components for the Alfa Laval thickening centrifuges and the Ashbrook Simon-Hartley gravity belt thickeners, at various locations, on an as needed basis, for a three-year period. All repair parts and components will be delivered prior to March 31, 2025.
Alfa Laval, Inc., is the sole source for Alfa Laval and Ashbrook Simon-Hartley repair parts and components. Alfa Laval, Inc., has submitted prices for the repair parts and components required. Purchase orders will be issued for repair parts and components as needed using an outline agreement, based on the prices received from Alfa Laval, Inc. Inasmuch as Alfa Laval, Inc., is the only source of supply for the repair parts and components required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The repair parts and components are needed in the thickening and dewatering centrifuges and the gravity belt thickeners which support the sludge thickening and biosolids dewatering processes. Maintenance &Operations personnel will use the parts for repair and maintenance activities.
Alfa Laval, Inc., is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Pennsylvania. The Director of the Maintenance and Operations Department has given approval to move forward with the recommendation to award
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because these are furnish and deliver parts as needed.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Alfa Laval, Inc., in an amount not to exceed $2,895,000.00. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Alfa Laval, Inc.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 68000, 69000-623070, 623090, 623270. The estimated expenditures for the period of 4/1/2022 through 3/31/2023, 4/1/2023 through 3/31/2024, and 4/1/2024 through 3/31/2025 are $965,000.00, respectively. Funds for years 2023, 2024, and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:JK
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 21, 2022