TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 21, 2022
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to amend the Intergovernmental Agreement with the Village of Western Springs for the design, construction, operation and maintenance of Storm Sewers and Outfall to Flagg Creek in Western Springs, SSA (18-IGA-32)
Body
Dear Sir:
Authorization is requested to amend the Intergovernmental Agreement (IGA) with the Village of Western Springs (Village) for the design, construction, operation and maintenance of Storm Sewers and Outfall to Flagg Creek in Western Springs, SSA (Project). Under this Project, the Village proposed to install 1,500 feet of 72-inch storm sewer along 47th Street and provide a new storm sewer outfall to Flagg Creek in Western Springs, Illinois. The project will provide flood relief for 42 structures and will reduce stormwater flows to the existing combined sewer system.
On September 3, 2020, the Board of Commissioners (Board) granted authority to enter into an IGA with and make payment to the Village for the construction, operation and maintenance of the Project, in an amount not to exceed $752,936.86. The IGA between the District and Village was fully executed on March 5, 2021.
Since execution of the IGA, the Village has determined that the most efficient manner to construct the Project is through coordination with the Illinois Department of Transportation (IDOT) to combine the stormwater improvements with a larger IDOT roadway project in order to prevent conflicts with the nearby I-294 reconstruction managed by the Illinois State Toll Highway Authority. As a result, the Project will be bid, awarded, and constructed through IDOT, which will oversee contract administration and construction of the Project with a total estimated cost of $3,240,828.50. Currently, the IGA requires the Village to award all Project related construction contracts in accordance with the District’s Affirmative Action requirements applied to funding provided by the District. However, in order to advance the project with IDOT managing its construction, IDOT’s contracting requirements would need to govern, including their provisions for Disadvantaged Business Enterprise (DBE) participation applied to the entire project. Accordingly, it is necessary to amend the terms of the IGA to acknowledge that IDOT will administer the Project construction following its contracting procedures to allow the project to advance.
With construction of the storm sewer and roadway project by IDOT, the Village has indicated the overall project will conform with applicable Federal Highway Administration and IDOT procurement, labor, and diversity statutes and regulations, which are set forth in 49 CRF Part 26 and BDE Special Provision 80029 for DBE participation. In keeping with the Board’s request to receive summary reports documenting the attainment of diversity goals across District stormwater partnerships, the Village will be required to provide information on the attainment of the DBE utilization for this project, which will be included in the summary report to be submitted to the Board on an annual basis.
Based on the foregoing, it is recommended that the District be authorized to amend the IGA with the Village. It is requested that the Board of Commissioners authorize and direct the Chairman of the Committee on Finance and Clerk to execute the amendment to the IGA after it is approved by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 21, 2022