TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 21, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-408-12, Janitorial Services for the Main Office Building Complex (Re-Bid), to Eco-Clean Maintenance, Inc. in an amount not to exceed $2,589,424.84, Account 101-15000-612370,612390, Requisition 1580821 (As Revised)
Body
Dear Sir:
On October 21, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-408-12, Janitorial Services for the Main Office Building Complex.
In response to a public advertisement of January 5, 2022, a bid opening was held on January 25, 2022. All bids were rejected at the Board Meeting of March 3, 2022, as reported.
In response to a public re-advertisement of March 9, 2022, a bid opening was held on March 29, 2022. The bid tabulation for this contract is:
ECO-CLEAN MAINTENANCE, INC. *$2,589,424.84
SMITH MAINTENANCE COMPANY *$27,017,025.44
*Corrected total
Eco-Clean Maintenance, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $2,045,000.00, placing their bid of $2,589,424.84 approximately 26.62. percent above the estimated cost.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D applies to this contract. The participation goals are 20 percent Minority Business Enterprise (MBE), 9 percent Women Business Enterprise (WBE) and 10 percent Small Business Enterprise (SBE).
Eco-Clean Maintenance, Inc, is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10.45 percent WBE, and the bidder offers themselves to satisfy SBE participation.
The contract will require approximately eleven (11) full-time and four (4) part-time people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-408-12, to Eco-Clean Maintenance, Inc., in an amount not to exceed $2,589,424.84, subject to the contractors furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under his contract shall commence upon approval of the Contractor's Bond and terminate thirty-six months thereafter.
Funds for the 2022 expenditure, in the amount of $565,640.97 are available in Account 101-15000-612370,612390. The estimated expenditure for 2023 is $858,082.97, for 2024 is $873,011.02 and for 2025 is $292,689.88. Funds for the 2023, 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, Shellie A. Riedle, Administrative Services Officer
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 21, 2022