TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 5, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-911-21, Rehabilitate Locomotive #4 at the Stickney Water Reclamation Plant, to Motive Power Resources, Inc., in an amount not to exceed $825,000.00, Account 201-50000-645790, Requisition 1577053
Body
Dear Sir:
On February 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-911-21 Rehabilitate Locomotive #4 at the Stickney Water Reclamation Plant.
In response to a public advertisement of March 23, 2022, a bid opening was held on April 12, 2022. The bid tabulation for this contract is:
MOTIVE POWER RESOURCES, INC. $825,000.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not provide bid at this time. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Motive Power Resources, Inc., the sole responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $955,000.00, placing their bid of $825,000.00 approximately 13.6 percent below the estimate.
The work under this contract shall commence upon approval of the contractor’s bond, and complete all work within two hundred seventy-five (275) calendar days thereafter.
The Affirmative Action Ordinance, Revised Appendix D, and the Appendix V, will not be included in this contract due to the specialized nature of the work.
The contract will require approximately fifteen (15) people for the services.
The Multi-Project Labor Agreement was not be included in the contract because the work is performed at the contractor’s facility.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-911-21 to Motive Power Resources, Inc., in an amount not to exceed $825,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in 2022, in the amount of $825,000.00, in Account 201-50000-645790.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:lc
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 5, 2022
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