TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders and enter into an agreement with Siemens Industry, Inc., to provide panel and network upgrades, maintenance, and repair services on HVAC control systems at the Stickney, Calumet, Kirie, and Hanover Park Water Reclamation Plants, in an amount not to exceed $2,263,000.00, Accounts 101, 201-50000, 67000, 68000, 69000-612680, 623070, 623270, 645780, Requisitions 1557860, 1578674, 1578675, and 1578676
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Siemens Industry, Inc., to provide panel and network upgrades, maintenance, and repair services on HVAC control systems at the Stickney, Calumet, Kirie and Hanover Park Water Reclamation Plants. All parts and services will be delivered by December 31, 2026.
Siemens Industry, Inc., the sole source provider for the HVAC systems’ parts, services, programming and software, has submitted prices for the parts and services required. Inasmuch as Siemens Industry, Inc., is the only source of supply for these parts and services, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall within the provision of the MPLA.
Affirmative Action Ordinance Revised Appendix D, and Appendix V, is not applicable because this is the only source of supply.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Siemens Industry, Inc in an amount not to exceed $2,263,000.00.
Funds for the 2022 expenditures in the amount of $513,400.00, are available in Accounts 101, 201-50000, 67000, 68000, 69000-612680, 623070, 623270, 645780. The estimated expenditure for 2023 is $955,400.00, for 2024 is $273,400.00, for 2025 is $223,400.00, and for 2026 is $297,400.00. Funds for the 2023, 2024, 2025, and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2022