TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-654-12, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators (Re-Bid), to Gasvoda and Associates, Inc., in an amount not to exceed $681,000.00, Account 101-66000/67000/68000/69000-612600/623070/623270, Requisition 1564265
Body
Dear Sir:
On August 5, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-654-11, Furnish and Deliver Parts and Repair Services for Sluice Gate Valve Actuators.
In response to a public advertisement of January 5, 2022, a bid opening was held on February 1, 2022. No bids were received.
In response to a public re-advertisement of March 23, 2022, a bid opening was held on April 19, 2022. The bid tabulation for this contract is:
GASVODA AND ASSOCIATES, INC. $680,000.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $681,000.00
Gasvoda and Associates, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $681,000.00, placing their bid of $680,000.00 approximately even to the estimated cost.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: had a lot of work scheduled at this time and did bid and could meet specification of field services required. In light of these findings, the Director or Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the work will be performed at the contractor’s facility. Any on site trades work that is required will be done by the District’s trades.
The Affirmative Action Ordinance, Revised Appendix D applies to this contract. The participation goals are 10 percent Minority Business Enterprise (MBE) and/or Women Business Enterprise (WBE), 10 percent Small Business Enterprise (SBE) and 3 percent Veteran-Owned Business Enterprise (VBE).
Gasvoda and Associates, Inc, is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 0 percent WBE, and the bidder offers MBE participation to satisfy the SBE requirement. The bidder committed to 3 percent for the VBE goal.
The contract will require approximately four (4) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-654-12, to Gasvoda and Associates, Inc., in an amount not to exceed $681,000.00, subject to the contractors furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under his contract shall commence upon approval of the Contractor's Bond and terminate thirty-six months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2022 expenditure, in the amount of $227,000.00 are available in Account 101-66000/67000/68000/69000-612600/623070/623270. The estimated expenditure for 2023 is $227,000.00, and for 2024 is $227,000.00. Funds for the 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2022
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