TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 22-684-11, Mosquito and Midge Fly Abatement Services at various locations, to Clarke Environmental Mosquito Management, Inc., in an amount not to exceed $76,000.00, Account 101-66000/69000-612420, Requisition 1570829
Body
Dear Sir:
On December 16, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-684-11, Mosquito and Midge Fly Abatement Services at Various Locations.
In response to a public advertisement of April 13, 2022, a bid opening was held on April 26, 2022. The bid tabulation for this contract is:
CLARKE ENVIRONMENTAL MOSQUITO MANAGEMENT, INC. *$54,843,50
VECTOR DISEASE CONTROL INTERNATIONAL, LLC *$56,147.96
*Corrected total
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $76,000.00.
Clarke Environmental Mosquito Management, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was not to exceed $76,000.00, placing their bid of $54,843.50 approximately 27.8% below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V, are not included in this contract because it does not meet the minimum threshold established by Section 4 of the Affirmative Action Ordinance. ‘
It is estimated that this contract will employ one (1) person.
The contract will expire on December 31, 2023, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 22-684-11 to Clarke Environmental Mosquito Management, Inc., in an amount not to exceed $76,000.00.
No bid deposit was required for this contract.
Funds are available for the 2022 expenditure, in the amount of $38,000.00, in Account 101-66000/69000-612420. The estimated expenditure for 2023 is $38,000.00 and is contingent on the Board of Commissioners’ approval of the budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2022