TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-988-13 (Re-Bid), Specialty Railroad Grade Crossing Signal System Services in the Stickney Service Area., to J. A. Watts, Inc., in an amount not to exceed $243,000.00, Account 101-69000-612670, Requisition 1537446
Body
Dear Sir:
On June 3, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-988-11, Specialty Railroad Grade Crossing Signal System Services in the Stickney Service Area, in an amount to exceed $234,000.00
In response to a public advertisement of November 3, 2021, a bid opening was held on November 30, 2021. All bids were rejected as reported at the Board Meeting of January 20, 2022.
In response to a public advertisement of February 9, 2022, a bid opening was held on March 8, 2022 for Contract 21-988-12 (Re-Bid). No Bids were received.
In response to a public advertisement of March 23, 2022, a bid opening was held on April 12, 2022 for Contract 21-988-13 (Re-Bid). The bid tabulation for this contract is:
J.A. WATTS, INC. $241,083.19
CLARK TRANSPORTATION CONSULTING &
SERVICES, LLC D/B/A BISON RAIL SYSTEMS *$243,008.00
OK RAIL SYSTEMS, INC. *$298,660.00
*corrected total
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract should usage differ from the quantities, is not to exceed $243,000.00.
J.A. Watts, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $243,000.00, placing the bid of $241,083.19 approximately 0.8 percent below the estimate.
The Multi-Project labor Agreement (MPLA) is not included in this contract due to the specialized nature of the services required.
The Affirmative Action Ordinance, Revised Appendix D goals for this contract are 13 percent Minority Business Enterprises (MBE), 7 percent Women Business Enterprise (WBE), and 10 percent Small Business Enterprise (SBE).
J.A. Watts, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 22 percent MBE, 78 percent WBE, and bidder offers self to satisfy the SBE goal.
The work under this contract shall commence upon approval of the contractor’s bond and terminate on September 23, 2024, or upon expenditure of available funds, whichever occurs sooner.
The contract will require approximately 3-4 personnel for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 21-988-13 (Re-Bid) to J. A. Watts, Inc., in an amount not to exceed $243,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2022 expenditure in the amount of $88,000.00 are available in Account 101-69000-612670. The estimated expenditures for 2023 are $77,500.00 and for 2024 are $77,500.00, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2022
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