TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 19, 2022
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to enter into an Intergovernmental Agreement with and make payment to the Board of Education of River Trails School District 26 for the design, construction, operation, and maintenance of the River Trails Middle School Green Infrastructure Improvements in Mount Prospect, NSA (22-IGA-07) in an amount not to exceed $650,000.00, Account 501-50000-612400, Requisition 1580515
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Dear Sir:
Authorization is requested to enter into an Intergovernmental Agreement (IGA) with and make payment to the Board of Education of River Trails School District 26 (District 26) for the design, construction, operation, and maintenance of the River Trails Middle School Green Infrastructure Improvements in Mount Prospect, NSA (22-IGA-07) in an amount not to exceed $650,000.00.
On November 4, 2021, the Board of Commissioners authorized the District to negotiate IGAs to assist various local municipalities and other governmental organizations with stormwater projects under the Green Infrastructure (GI) Program, including District 26. Under this project, District 26 proposes constructing permeable parking lots and driveways using permeable pavers and rain gardens at River Trails Middle School as depicted in the attached exhibit. The project is expected to mitigate flooding in the project area and demonstrate to the school and local residents the benefits of constructing GI. The project will reduce and attenuate stormwater runoff in the vicinity of the project area by providing an estimated 202,059 gallons of stormwater storage for which the District will include in its annual reporting to the United States Environmental Protection Agency for the GI portion of the District’s consent decree.
The District and District 26 have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs in an amount not to exceed $650,000.00. The total project cost, including design and permitting, is $1,986,522.00. Partial payments to District 26 will be made at predefined intervals during construction, which is anticipated to commence in 2022. District 26 has contributed to engineering and other design-related costs of the project, will assume responsibility for construction, operation, and maintenance of the project, and be solely responsible for any change orders. The IGA contains provisions which allow the District to review the project’s design, including the potential application of District biosolids, and perform inspections after construction. The IGA also requires District 26 to advertise and award the construction contracts in conformance with the District’s Purchasing Act, Multi-Project Labor Agreement, and Affirmative Action requirements.
The Affirmative Action goals to be applied to the total amount of reimbursement provided by the District for this project are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises and 3 percent for Veteran-owned Business Enterprises. District 26 has indicated that it does not have a Diversity program of its own, but has been encouraged to apply the District’s goals beyond our funding for the Project. The terms of the IGA include a provision for the District to withhold funds from reimbursement requests if District 26 is not meeting the goals applied to the District’s funding. After constructed, the participation of MBE, WBE, SBE and VBE on this project, as well as the usage of District biosolids, will be provided in an annual report summarizing goal attainment on stormwater partnerships.
Based on the foregoing, it is requested that the Board of Commissioners grant authority for the District to enter into an IGA with and make payment to District 26 in an amount not to exceed $650,000.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 19, 2022
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