TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-033-11, Furnish and Deliver Miscellaneous Air Filters to Various Locations for a One-Year Period, Groups A and B to Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., in an amount not to exceed $55,139.50, and Groups C and D to Seherihde LLC., in an amount not to exceed $24,663.18, Account 101-20000-623270
Body
Dear Sir:
On March 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-033-11 furnish and deliver miscellaneous air filters to various locations for a one-year period, beginning approximately July 1, 2022 and ending June 30, 2023.
In response to a public advertisement of March 30, 2022, a bid opening was held on April 19, 2022. The bid tabulation for this contract is:
GROUP A: PLEATED AIR FILTERS
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $44,673.15
SEHERIHDE LLC. $48,429.57
GROUP B: BAG AIR FILTERS
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $10,466.35
SEHERIHDE LLC. $12,531.43
GROUP C: ROLLOMAT AIR FILTERS
SEHERIHDE LLC. $3,549.26
MERCURY PARTNERS 90 BI, INC., dba BRUCKER COMPANY, INC. $4,710.00
GROUP D: ODOR CONTROL AIR FILTERS
SEHERIHDE LLC. $21,113.92
Mercury Partners 90 BI, Inc., dba Brucker Company, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $52,000.00, placing the total bid of $55,139.50 approximately 6.04 percent above the estimate.
Seherihde LLC., the lowest responsible bidder for Groups C and D, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups C and D of this contract was $19,000.00, placing the total bid of $24,663.18 approximately 29.8 percent above the estimate. Due to the unprecedented impact caused by the COVID-19 pandemic, the global supply of the filters under these Groups has become limited, and manufacturing capabilities have become uncertain. Therefore, market pricing for these filters is significantly higher than estimated. The Director of Procurement and Materials Management is satisfied that the bid submitted by Seherihde LLC. is within the range of pricing available in these market conditions, based on the bids received for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-033-11, Groups A and B to Mercury Partners 90 BI, Inc., dba Brucker Company, Inc. in an amount not to exceed $55,139.50, and Groups C and D to Seherihde LLC. in an amount not to exceed $24,663.18.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was required for this contract.
Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Material Management, DAL:SEB:MS:kv
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2022
Attachments