TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders to Gardner Denver Nash LLC, to Furnish and Deliver Digester Compressors, Gas Booster Pumps, and Related Equipment to various locations for a three-year period, in a total amount not to exceed $545,000.00, Accounts, 101-67000, 68000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Gardner Denver Nash LLC, to furnish and deliver digester compressors, gas booster pumps, and related equipment to various locations, on an as needed basis, for approximately a three-year period. All parts and equipment will be delivered prior to December 31, 2024.
Gardner Denver Nash LLC, the sole source distributor for Gardner Denver Nash digester compressors, gas booster pumps and related equipment, will provide price quotations per each requested order. Purchase orders will be issued for the parts and equipment as needed based on the prices received from Gardner Denver Nash LLC. Inasmuch as Garnder Denver Nash LLC, is the only source of supply for the digester compressors, gas booster pumps, and related equipment required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and equipment are needed by the trades to perform their work.
Gardner Denver Nash LLC is registered to transact business in Illinois and is in good standing.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance Revised Appendix D and Appendix V is not included because Gardner Denver Nash LLC is the sole provider of these parts.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Gardner Denver Nash LLC, on an as needed basis, in an amount not to exceed $545,000.00. Purchase orders will be issued when the parts and equipment are required. Payment will be based on the unit cost received from Gardner Denver Nash LLC.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-67000, 68000, 69000-623270. The estimated expenditures for the period of 07/01/2022 through 12/31/2022 are $85,000.00, 01/01/2023 through 12/31/2023 are $230,000.00, and 01/01/2024 through 12/31/2024 are $230,000.00. Funds for years 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:jd
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2022