TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-691-12, Truck Hauling of Processed Solids for LASMA, CALSMA and the Egan Water Reclamation Plant (Re-Bid), to Gosia Cartage, LTD. for Groups B and C, in an amount not to exceed $2,715,000.00, Accounts 101-68000,67000-612520, Requisition 1568897,1565869
Body
Dear Sir:
On October 21, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-691-11, Truck Hauling of Processed Solids for LASMA, CALSMA and the Egan Water Reclamation Plant.
In response to a public advertisement of January 5, 2022, a bid opening was held on February 1, 2022. At the Board Meeting of April 7, 2022, Group A for LASMA was awarded and Groups B and C were rejected.
In response to a public re-advertisement of April 13, 2022, a bid opening was held on May 10, 2022. The bid tabulation for this contract is:
GROUP B (CALSMA)
GOSIA CARTAGE, LTD. $2,662,095.00
GROUP C (EGAN)
GOSIA CARTAGE, LTD. $ 10,756.05
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $2,700,000.00 for Group B and $15,000.00 for Group C.
The Affirmative Action Ordinance, Revised Appendix D applies to Group B of this contract. The participation goals are 20 percent Minority Business Enterprise (MBE), 13 percent Women Business Enterprise (WBE), 10 percent Small Business Enterprise (SBE), and 3 percent Veterans Business Enterprise (VBE).
Gosia Cartage, LTD., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 13 percent WBE, and the bidder offers WBE credits to satisfy SBE participation. The bidder offered 3 percent for the VBE goal.
Gosia Cartage, LTD., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $2,700,000.00 for Group B placing their bid of $2,662,095.00 approximately 1.4. percent below the estimated cost.
Gosia Cartage, LTD., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $15,000.00 for Group C placing their bid of $10,756.05 approximately 28.3. percent below the estimated cost.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately eighteen (18) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-691-12, (Groups B and C) to Gosia Cartage, LTD., in an amount not to exceed $2,715,000.00, subject to the contractors furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under his contract shall commence upon approval of the Contractor's Bond and terminate December 31, 2024, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2022 expenditure for Group B, in the amount of $754,800.00 are available in Accounts 101-6800 67000-612520. The estimated expenditure for 2023 is $900,000.00 and for 2024 is $1,045,200.00. Funds for the 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Funds for the 2022 expenditure for Group C, in the amount of $5,000.00 are available in Account 101-68000,67000-612520. The estimated expenditure for 2023 is $5,000.00 and for 2024 is $5,000.00. Funds for the 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2022