TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 2, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract, 22-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant to Evoqua Water Technologies LLC in an amount not to exceed $265,000.00, Account 101-66000-623560, Requisition 1582216 (As Revised)
Body
Dear Sir:
On April 7, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-709-11, Furnishing and Delivering Calcium Nitrate to the Kirie Water Reclamation Plant.
In response to a public advertisement of May 4, 2022, a bid opening was held on May 17, 2022. The bid tabulation for this contract is:
ALEXANDER CHEMICAL CORPORATION $249,470.00
EVOQUA WATER TECHNOLOGIES LLC $290,850.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $265,000.00.
The contract documents required fixed unit pricing for a 24-month period. Alexander Chemical Corporation indicated in their bid that their pricing was firm for a one (1) year period only and requires a 10-day notice on delivery. Therefore, the Director of Procurement and Materials Management has notified Alexander Chemical Corporation that their bid is rejected for failure to comply with the contract terms and conditions. Therefore, Alexander Chemical Corporation is considered non-responsive and rejected in the public’s best interest. Alexander Chemical Corporation has been notified of this action.
Evoqua Water Technologies LLC., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $265,000.00, placing their bid of $290,850.00 approximately 9.7% above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract for chemicals.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
The contract will expire on December 31, 2024, or upon expenditures of available funds, whichever occurs sooner.
No bid deposit was required for this contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 22-709-11 to Evoqua Water Technologies LLC in an amount not to exceed $265,000.00.
Funds are available for the 2022 expenditures, in the amount of $107,500.00, in Account 101-66000-623560. The estimated expenditure for 2023 and 2024 are $132,500.00 and $25,000.00 respectively and are contingent on the Board of Commissioners’ approval of the budget for those years.
John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 2, 2022