TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-083-11 Furnish and Deliver Sump Pumps to Various Locations for a One-Year Period, to Columbia Pipe & Supply, LLC in an amount not to exceed $42,428.40, Accounts 101-20000-623090
Body
Dear Sir:
On May 5, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-083-11 furnish and deliver sump pumps to various locations for a one-year period, beginning approximately August 1, 2022, and ending July 31, 2023.
In response to a public advertisement of May 18, 2022, a bid opening was held on June 7, 2022. The bid tabulation for this contract is:
O’Leary's Contractors Equipment & Supply Co., Inc. $41,374.00
Columbia Pipe & Supply, LLC $42.428.40
Fluid Sealing International $42,946.00
Marco Supply Co Inc. $43,661.59
R&R Equipment Plus, Inc. $47,401.00
O’Leary’s Contractors Equipment & Supply Co., Inc., the lowest bidder, quoted several substitute products that did not meet specifications. The specifications required parts with all metal construction, but the quoted substitute products having resin cases. In addition, the specifications required parts with an automatic float, but the quoted substitute products did not include an automatic float as required. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed O’Leary’s Contractors Equipment & Supply Co., of this action.
Columbia Pipe & Supply, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $38,000.00, placing their bid of $42,428.40 approximately 11.65 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-083-11, to Columbia Pipe & Supply, LLC, in an amount not to exceed $42,428.40.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
No bid deposit was received for this contract.
Funds are available in Accounts 101-20000-623090.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:SK
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022