TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-986-11, Locomotive Repair Services at the Stickney Water Reclamation Plant, to Professional Locomotive Services, Inc., in an amount not to exceed $315,000.00, Accounts 101-69000-612670, 623270 Requisition 1487312
Body
Dear Sir:
On February 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 22-986-11, Locomotive Repair Services at the Stickney Water Reclamation Plant.
In response to a public advertisement of May 11, 2022, a bid opening was held on June 7, 2022. The bid tabulation for this contract is:
PROFESSIONAL LOCOMOTIVE SERVICES, INC. $314,600.00
MOTIVE POWER RESOURCES, INC. $471,000.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $315,000.00.
Professional Locomotive Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $315,000.00, placing the bid of $314,600.00, approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services involved.
The Affirmative Action Ordinance, Revised Appendix D, and Appendix V, was not included in this contract due to the specialized nature of services required.
The contract will employ approximately three to four (3-4) people for the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 22-986-11, Locomotive Repair Services at the Stickney Water Reclamation Plant, to Professional Locomotive Services, Inc., in an amount not to exceed $315,000.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contractor shall commence work upon approval of the Contractor’s Bond and terminate December 31, 2024, or upon expenditure of available funds, whichever occurs sooner
Funds for the 2022 expenditures, in the amount of $105,000.00, are available in Accounts 101-69000- 612670, 623270. The estimated expenditures for 2023 and 2024 are $105,000.00 and $105,000.00, respectively. Funds for the 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022