TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 21-672-12, Furnishing and Delivering Tires for Heavy Equipment to Various Locations, (Group B), to Chicago Tire, Inc., in an amount not to exceed $50,000.00, Account 101-68000-623250, Requisition 1546521
Body
Dear Sir:
On February 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations.
In response to a public advertisement of December 15, 2021, a bid opening was held on January 11, 2022. Group A was awarded at the February 17, 2022, Board Meeting.
In response to a public re-advertisement of March 30, 2022, a bid opening was held on April 19, 2022. The bid tabulation for this contract is:
GROUP B
CHICAGO TIRE, INC. *$55,985.12
*Corrected Total
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: Could not meet product requirements. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained be rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $50,000.00 for Group B.
Chicago Tire, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $50,000.00, placing their bid of $55,985.12 approximately 12 percent above the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work is not construction.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because this is not a construction contract as established by Section 4 of the Affirmative Action Ordinance.
The contract will require approximately two to three (2-3) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 21-672-12 to Chicago Tire, Inc., in an amount not to exceed $50,000.00 for Group B.
The contract shall commence upon approval of the Contractor’s Bond, and as ordered by the Engineer, and ends 24 months thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for 2022 in the amount of $24.000.00 are available in Account 101-68000-623250. Funds for the 2023 and 2024 expenditure in the amount of $25,000.00 and $1,000.00 respectively are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022