TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 22-667-12, Native Prairie Landscape Maintenance at the Calumet Service Area and Thornton Composite Reservoir, to Cardinal State, LLC, in an amount not to exceed $80,000.00, Account 101-69000-612420, Requisition 1570618
Body
Dear Sir:
On February 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-667-11, Native Prairie Landscape Maintenance at the Calumet Service Area and Thornton Composite Reservoir.
In response to a public advertisement of April 20, 2022, a bid opening was held on May 10, 2022. No bids were received.
In response to a public re-advertisement of May 25, 2022, a bid opening was held on June 14, 2022. The bid tabulation for this contract is:
CARDINAL STATE, LLC $79,894.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: Scope of work outside their area of service and was not a union contractor. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained be rejecting the sole bid and re-advertising this contract.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $80,000.00.
Cardinal State, LLC., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $80,000.00, placing their bid of $79,894.00 approximately equal to the estimate.
Cardinal State, LLC, has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that some or all of the following trades will be utilized under this Contract: Operating Engineers, Local 150. This list of trades is not intended to confer any rights or jurisdiction upon any union or unions.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V is not included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The contract will require approximately four to five (4-5) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 22-667-12 to Cardinal State, LLC, in an amount not to exceed $80,000.00, subject to the contractors furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract shall commence upon approval of the Contractor’s Bond, and as ordered by the Engineer, and ends two (2) years thereafter, or upon expenditure of available funds, whichever occurs sooner.
Funds for 2022 in the amount of $20,000.00 are available in Account 101-69000-612420. Funds for the 2023 and 2024 expenditures in the amount of $40,000.00 and $20,000.00 respectively are contingent on the Board of Commissioner’s approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022