TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to decrease purchase order to 72 Hour, LLC, DBA National Auto Fleet Group, to Furnish and Deliver One New 2021 International HV607 SBA Dump Truck and One New 2021 Ford Super Duty F-550 Stake Bed Truck to the Stickney Water Reclamation Plant, under Sourcewell (formerly NJPA) Purchasing Contract No.’s 120716-NAF and 060920-NAF, in an amount of $215,178.00 from an amount of $307,348.96 to an amount not to exceed $92,170.96, Account 101-69000-634860, Purchase Order 3112872
Body
Dear Sir:
On February 18, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order to 72 Hour, LLC, DBA National Auto Fleet Group, to furnish and deliver one new 2021 International HV607 SBA dump truck and one new 2021 Ford Super Duty F-550 stake bed truck to the Stickney Water Reclamation Plant, in an amount not to exceed $307,348.96. The purchase order expired December 31, 2021.
There have been no prior change orders.
Original Purchase Order Amount $307,348.96
Date of Board Approval 2/18/2021
Cumulative Change Order (6/29/2022) $0.00
% Change of Original Contract Value 0.0%
Current Purchase Order Value $307,348.96
Requested Increase or Decrease ($215,178.00)
New Purchase Order Value $92,170.96
% Change of Current Contract Value 70.0%
% Change of Original Contract Value 70.0%
A decrease in the purchase order value is being requested because the District’s order for the dump truck was cancelled. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease purchase order 3112872, in an amount of $215,178.00 (approximately 70% of the current purchase order value) from an amount of $307,348.96 to an amount not to exceed $92,170.96.
Funds will be restored to Account 101-69000-634860.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022