TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to decrease cost estimate and re-advertise Contract 20-859-3SR Drop Shaft Modifications and Collection Facilities Work, NSA, estimated cost between $1,995,000.00 and $2,415,000.00, Account 401-50000-645600, Requisition 1570130
Body
Dear Sir:
On October 21, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise Contract 20-859-3S Drop Shaft Modifications and Collection Facilities Work, NSA, at an estimated cost between $4,512,500.00 and $5,462,500.00,
The contract was originally advertised for bid on December 15, 2021. On March 17, 2022, it was reported to the Board of Commissioners that no bids were received for Contract 20-859-3S, Drop Shaft Modifications and Collection Facilities Work, NSA.
The decrease in the contract cost estimate is due to the Board’s previously expressed desire to de-bundle contracts when appropriate. The current contract which we are seeking authority to re-advertise has been amended to simplify the scope and include only work related to control structure modifications, grating, and louver installations. A separate contract will be issued for work within the deep tunnel system related to rehabilitation lining, inspections, installation of a transient weir, and other miscellaneous items.
Work will consist of the installation of louver systems at Drop Shaft No.’s UDP-DS8 and DS-N19, replacement and repair of gates and accessories at Control Structure 10 and modification of structure on UDP 11A.
The necessary right-of-way documents have been acquired.
It is estimated that roughly 11 full time equivalent jobs will be created during this contract period.
The engineer’s estimated cost for this contract is between $1,995,000.00 and $2,415,000.00. The estimated cost range will be stated in the advertisement for bids.
The bid deposit for this contract is $105,000.00.
The contract specifications require that all work commence 30 calendar days after approval of the contractor’s bond and shall be completed within 400 calendar days after approval of the contractor’s bond. Liquidated damages are $650.00 for each calendar day beyond the specified date for substantial completion and $200.00 for each calendar day beyond the specified date for final completion.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The work under this contract should be classified as “Construction Services”. The Socially and Economically Disadvantaged goals associated with this contract are Minority-owned Business Enterprise (MBE), Women-owned Business Enterprise (WBE), Small Business Enterprise (SBE), and Veteran-owned Business Enterprise (VBE). The associated goals are: 15% MBE and/or WBE, 10% SBE, and 3% VBE.
The tentative schedule for this contract is as follows:
Advertise August 10, 2022
Bid Opening October 4, 2022
Award December 1, 2022
Completion January 5, 2024
Funds are available in Account 401-50000-645600.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 20-859-3SR.
Requested, Catherine O’Connor, Director of Engineering, KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022
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