TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
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Authority to increase Contract 17-844-3P Furnish and Install Odor Control System at Calumet, Hanover Park and Kirie Water Reclamation Plants, to IHC Construction Companies, LLC in an amount of $79,370.15, from an amount of $4,238,328.95, to an amount not to exceed $4,317,699.10, Account 401-50000-645650, Purchase Order 4000069 (As Revised)
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Dear Sir:
On February 7, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 17-844-3P Furnish and Install Odor Control System at Calumet, Hanover Park and Kirie Water Reclamation Plants to IHC Construction Companies, LLC, in an amount not to exceed $4,098,000.00, plus a five (5) percent allowance for change orders in an amount of $204,900.00.00, for a total amount not to exceed $4,302,900.00. The scheduled contract completion date was August 27, 2020.
As of June 17, 2022, the attached list of change orders has been approved.
Original Contract Amount $4,098,000.00
Date of Board Approval 2/7/2019
Cumulative Change Order (6/17/2022) $140,328.95
% Change of Original Contract Value 3.42%
Current Contract Value $4,238,328.95
Requested Increase or Decrease $79,370.15
New Contract Value $4,317,699.10
% Change of Current Contract Value 1.87%
Total % Change of Original Contract Value 5.36%
An extra in an amount of $79,370.15 to install a new grease filter/mist eliminator in order to protect the odor control system blower at CWRP. The blower has failed due to excessive grease, oil, and dust accumulating on the impeller of the blower. Therefore, the contractor is required to replace the blower and install a new grease filter/mist eliminator immediately upstream of the blower in order to prevent it from failing again. The contractor submitted a cost proposal (COR-25) for an extra in the amount of $79,370.15. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO25, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 17-844-3P in an amount of $79,370.15 (1.87% of the current contract value), from an amount of $4,238,328.95, to an amount not to exceed $4,317,699.10.
Funds are available in Account 401-50000-645650.
Requested, Catherine A. O’Connor, Director of Engineering, GR:PO’B:JSS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022
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