TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 21-622-12, Group B, Furnish and Deliver Electric Motors, Pumps, Drives, Breakers and Transformers at Various Locations, to Flow Technics, Inc., in an amount not to exceed $40,045.00, Account 101-69000-634650, Requisitions 1572764
Body
Dear Sir:
On February 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 21-622-11, Furnish and Deliver Electric Motors, Pumps, Drives, Breakers and Transformers at Various Locations.
Contract 21-622-11 was advertised on March 30, 2022, and cancelled via addenda on April 19, 2022.
In response to a public re-advertisement of May 11, 2022, a bid opening was held on May 24, 2022. The bid tabulation for this contract is:
GROUP A
INNOVATIVE WERKS, INC. $461,031.07
GROUP B
FLOW TECHNICS, INC. $40,045.00
INNOVATIVE WERKS, INC. $55,671.70
GROUP C
INNOVATIVE WERKS, INC. $117,035.96
GROUP D
NO BIDS RECEIVED
Flow Technics, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $45,000.00, placing their bid of $40,045.00 approximately 11 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract for equipment.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
All equipment shall be delivered within 266 calendar days after the mailing of the purchase order.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 21-622-12, Group B, to Flow Technics, Inc., in an amount not to exceed $40,045.00.
Funds are being requested in 2023 Budget in Account 101-69000-634650 in the amount of $40,045.00. Funding for 2023 is contingent upon the Board of Commissioners’ approval of the District’s budget for that year.
The sole bid submitted by Innovative Werks, Inc., for Group A is 46% above the estimate of $315,000.00 and is considered too high for award. Therefore, the Director of Procurement and Materials Management has rejected the bid in the publics’ best interest and has informed Innovative Werks, Inc., of this action. The Maintenance and Operations Department will obtain these parts under a different contract in the future.
The sole bid submitted by Innovative Werks, Inc., for Group C is 113% above the estimate of $55,000.00 and is considered too high for award. Therefore, the Director of Procurement and Materials Management has rejected the bid in the publics’ best interest and has informed Innovative Werks, Inc., of this action. The Maintenance and Operations Department will re-advertise this Group in the near future.
There were no bids received for Group D. This Group will be re-advertised in the near future.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022