TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 14, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase emergency Contract 22-700-01, Repair of Sludge Line on Devon Avenue in Chicago, Illinois, with Reliable Contracting and Equipment Company, in an amount not to exceed $40,000.00, from an amount of $50,000.00, to an amount not to exceed $90,000.00, Account 901-67000-667220, Purchase Order 3119740
Body
Dear Sir:
On Saturday, June 18, 2022, the sludge line that transports solids from the O’Brien WRP to the Stickney WRP experienced a break in the pipe. The break was located at the intersection of Devon and Kimball Avenues. District staff and a vac-truck were mobilized to clean the area and cleanup was completed in the evening.
The O’Brien WRP could not sustain normal operations without the use of the sludge line. In accordance with Section 11.5 of the Purchasing Act, the Director of Maintenance and Operations declared an operating emergency in an amount not to exceed $50,000.00 to engage Reliable Contracting and Equipment Company to repair the broken pipe and restore the pavement.
The sludge line has been repaired with site restoration to follow and it has been determined that an increase to the emergency contract value is necessary to complete the repair. In accordance with Section 11.5 of the Purchasing Act, it is requested that the Board of Commissioners declare an emergency to repair the sludge line to protect the public health and safety.
There have been no prior change orders.
Original Purchase Order Amount $50,000.00
Cumulative Change Order (7/5/2022) $0.00
Current Purchase Order Value $50,000.00
Requested Increase or Decrease $40,000.00
New Purchase Order Value $90,000.00
% Change of Current Contract Value 80.0%
% Change of Original Contract Value 80.0%
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase emergency Contract 22-700-01 in an amount of $40,000.00 (80% of the current contract value) from an amount of $50,000.00 to an amount not to exceed $90,000.00.
Funds are available in Account 901-67000-667220.
Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 14, 2022