TRANSMITTAL LETTER FOR BOARD MEETING OF AUGUSTS 11, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 22-934-11, Furnishing and Delivering Magnesium Chloride, to Scotwood Industries, LLC, in an amount not to exceed $818,000.00, Account 101-69000-623560, Requisition 1580049
Body
Dear Sir:
On May 5, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 22-934-11, Furnishing and Delivering Magnesium Chloride.
In response to a public advertisement of June 8, 2022, a bid opening was held on June 28, 2022. The bid tabulation for this contract is:
SCOTWOOD INDUSTRIES, LLC $818,000.00
ENVIROTECH SERVICES, INC. $1,093,125.00
Scotwood Industries, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $1,022,500.00, placing the bid of $818,000.00 approximately 20 percent below the estimate.
The contract shall commence five days after the issuance of a purchase order and terminate twenty-four (24) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:
• Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."
• Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess on One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 22-934-11 to Scotwood Industries, LLC, in an amount not to exceed $818,000.00.
The bid deposit, in the amount of $51,100.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2022 expenditure, in the amount of $102,250.00, are available in Account 101-69000-623560. The estimated expenditures for 2023 are $409,000.00 and 2024 are $306,750.00. Funds for the 2023 and 2024 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Mainenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for August 11, 2022