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File #: 22-0741    Version: 1
Type: Agenda Item Status: Adopted
File created: 8/16/2022 In control: Procurement Committee
On agenda: 9/1/2022 Final action: 9/1/2022
Title: Authority to advertise Contract 23-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, estimated cost $80,000.00, Account 101-20000-623840

TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to advertise Contract 23-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, estimated cost $80,000.00, Account 101-20000-623840

Body

 

Dear Sir:

 

Contract documents and specifications have been prepared to furnish and deliver cylinder gases and bulk liquid argon to various locations for a one (1) year period, beginning approximately January 1, 2023 and ending December 31, 2023.

 

The purpose of this contract is to furnish and deliver cylinder gases and bulk liquid argon to the District’s storerooms to maintain sufficient inventory levels that are required for the day to day operational needs of the District.

 

The estimated cost for this contract is $80,000.00.

 

No bid deposit is required for this contract.

 

The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.

 

The Affirmative Action Ordinance, Revised Appendix D applies only to construction contracts over a $100,000.00 threshold. These sections on page D-5 of the Ordinance address the types of covered contracts:

 

        Section 4, Coverage: The following provisions, to be known as "Appendix D" together with relevant forms shall apply and be appended to every construction contract awarded by the District where the estimated total expenditure is in excess of $100,000.00, except contracts let in the event of an emergency contract pursuant to 70 ILCS 2605/11.5."

 

         Section 5. Definitions: (g) "Construction contract" means any District contract or amendment thereto, providing for a total expenditure in excess of One Hundred Thousand Dollars ($100,000.00) for the construction, demolition, replacement, major repair or renovation and maintenance of real property and improvement thereon or sludge hauling and any other related contract which the District deems appropriate to be subject to Appendix D consistent with the Ordinance.

 

The tentative schedule for this contract is as follows:

Advertise                                          September 14, 2022

Bid Opening                     September 27, 2022

Award                                                               December 1, 2022

Completion                     December 31, 2023

 

Funds are being requested in 2023, in Account 101-20000-623840, and are contingent upon the Board of Commissioners’ approval of the District’s budget for that year.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-002-11.

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:sk

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022