TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase orders and enter into an agreement with Siemens Industry, Inc., to Provide Maintenance, Repair Services, and Upgrades for Fire Alarm Systems at the O’Brien & Calumet Water Reclamation Plants, the Mainstream Pump Station and the Lockport Powerhouse, in an amount not to exceed $1,090,050.00, Accounts 101, 201-50000, 67000, 68000, 69000-612780, 623070, 645750, Requisitions 1578726, 1578727, 1578497
Body
Dear Sir:
Authorization is requested to issue purchase orders and enter into an agreement with Siemens Industry, Inc., to provide maintenance, repair services, and upgrades for fire alarm systems at the O’Brien & Calumet Water Reclamation Plants, the Mainstream Pump Station and the Lockport Powerhouse. All services will be completed by December 31, 2027.
Siemens Industry, Inc., the sole source provider of the maintenance, parts, and upgrades of these fire alarm systems, has submitted prices for the services required. Inasmuch as Siemens Industry, Inc., is the only source of the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Siemens Industry, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is a sole source agreement.
The Affirmative Action Ordinance, Revised Appendix D and Appendix V are not applicable because Siemens Industry, Inc. is the sole provider of these services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders and enter into an agreement with Siemens Industry Inc., in an amount not to exceed $1,090,050.00.
The estimated expenditures for 2023 are $579,940.00, for 2024 are $119,500.00, for 2025 are $124,300.00, for 2026 are $129,330.00 and for 2027 are $136,980.00. Funds for the 2023, 2024, 2025, 2026, and 2027 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:es
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022