TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to amend the Intergovernmental Agreement with the Village of Franklin Park for the construction, operation, and maintenance of the Pacific Avenue Industrial Corridor Green Infrastructure in Franklin Park, SSA (21-IGA-11) and increase the purchase order in an amount of $170,000.00, from an amount of $101,000.00, to an amount not to exceed $271,000.00, Account 501-50000-612400, Purchase Order 3117846
Body
Dear Sir:
Authorization is requested to amend the Intergovernmental Agreement (IGA) with the Village of Franklin Park for the construction, operation, and maintenance of the Pacific Avenue Industrial Corridor Green Infrastructure in Franklin Park, SSA (Project) and increase the purchase order in an amount of $170,000.00, from an amount of $101,000.00, to an amount not to exceed $271,000.00. Under this Project, the Village proposes replacing existing areas of impervious surface with rain gardens along the Pacific Avenue industrial corridor. After the IGA execution, the project design was adjusted due to utility conflicts; however, it will still achieve the estimated 77,976 gallons of design retention capacity noted in the original agreement.
On June 3, 2021, the Board of Commissioners authorized the District to enter into an Intergovernmental Agreement with and make payment to the Village of Franklin Park for the construction, operation, and maintenance of the Pacific Avenue Industrial Corridor Green Infrastructure in Franklin Park, SSA (21-IGA-11), in an amount not to exceed $101,000.00. The IGA between the District and City was fully executed on December 14, 2021.
Since that time, the District has been working with the Village to finalize the design of the Project. Recently, the Village’s bid process resulted in a low bid of $571,000.00, which was 131 percent higher than the Village’s engineering estimate of $247,228.20. An amendment to the existing maximum reimbursement amount in the subject IGA is required for the Village to construct the project. The proposed revision would be to increase the maximum reimbursement amount by the District from $101,000.00 to $271,000.00. The Affirmative Action goals will be applied to the total amount of reimbursement provided by the District for this project, and are 20 percent for Minority-owned Business Enterprises (MBE), 10 percent for Women-owned Business Enterprises (WBE), 10 percent for Small Business Enterprises (SBE), and 3 percent for Veteran-owned Business Enterprises (VBE). The Village has confirmed it is committed to constructing the project in 2022 if the IGA can be amended.
Based on the foregoing, it is recommended that the District be authorized to increase the purchase order for the Project and amend the IGA with the Village. It is requested that the Board of Commissioners authorize and direct the Chairman of the Committee on Finance and Clerk to execute the amendment to the IGA after it is approved by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022