TRANSMITTAL LETTER FOR BOARD MEETING OF SEPTEMBER 1, 2022
COMMITTEE ON STORMWATER MANAGEMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to negotiate, enter into an intergovernmental agreement with and make payment to the Palos Township Road District for the design, construction, operation, and maintenance of the 133rd Street Drainage Improvements, CSA (20-IGA-33) in an amount not to exceed $98,120.00, Account 501-50000-612400, Requisition 1586286
Body
Dear Sir:
Authority is requested to negotiate, enter into an intergovernmental agreement (IGA) with and make payment to the Palos Township Road District (Road District) for the design, construction, operation and maintenance of the 133rd Street Drainage Improvements, CSA (20-IGA-33) (“Project”), in an amount not to exceed $98,120.00.
On May 21, 2020, the Board of Commissioners authorized the District to negotiate an IGA with Palos Township for the 133rd Street Drainage Improvements project. In place of Palos Township, the Road District will need to be a party to the IGA for the Project to design, construct, operate and maintain the improvements proposed to be constructed under the Project. Under this project, the Road District proposes drainage and conveyance improvements along 133rd Street and 85th Avenue as depicted in the attached exhibit. The Project will provide flood relief benefits to four structures within the project area and reduce flooding on roadways affecting neighboring residents.
The District and the Road District have agreed in principle to the terms of the IGA, which include payment by the District towards construction costs in an amount not to exceed $98,120.00. The total project cost, including design and permitting, is $153,736.80. Partial payments to the Road District will be made at predefined intervals during construction, which is anticipated to commence in 2022. The Road District has contributed to engineering and other design-related costs of the project, will assume responsibility for construction, maintenance, and operation of the project, and be solely responsible for any change orders. The IGA contains provisions which allow the District to review the project’s design, including the potential application of District biosolids, and perform inspections after construction. The IGA also requires the Road District to advertise and award the construction contracts in conformance with the District’s Purchasing Act and Multi-Project Labor Agreement.
Based on the foregoing, it is requested that the Board of Commissioners grant the District authority to negotiate and enter into an IGA with and make payment to the Palos Township Road District in an amount not to exceed $98,120.00. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute the said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance of the agreement, upon approval by the Director of the Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in Account 501-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Brian A. Perkovich, Executive Director
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for September 1, 2022
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