TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-487-11 to Provide Web Hosting and Support of Oracle Primavera Software for a Three-Year Period, estimated cost $94,000.00, Accounts 101-27000-612430, 612820, Requisition 1595031
Body
Dear Sir:
Contract documents and specifications have been prepared to provide web hosting and support of Oracle Primavera software for a three-year period. The three-year period of this contract begins in April 1, 2023 and expires March 31, 2026.
The purpose of this contract is to provide web hosting services for the Oracle Primavera application for a three-year period with the option to renew this agreement for each of the two subsequent years at the request of the Information Technology Department. The District uses Oracle Primavera, a critical path method (CPM) scheduling system, to manage all capital construction projects. The scheduling system provides a collaborative environment to both District personnel and contractors working with the District.
The estimated cost for this contract is $94,000.00. The estimated 2023, 2024, and 2025 expenditures are $38,000.00, $28,000.00, and $28,000.00 respectively.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provision of the MPLA.
The Affirmative Action Ordinance Appendix A and Appendix V are not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise February 22, 2023
Bid Opening March 14, 2023
Award March 16, 2023
Completion March 31, 2026
Funds for the current year are available in Accounts 101-27000-612430, 612820. Funds for subsequent years, 2024 and 2025, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-487-11.
Requested, Sean T. Kelly, Acting Director of Information Technology, SK:BSV:bvs
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2023