TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-653-11, Underground Infrastructure Cleaning at Various Locations, to National Power Rodding Corporation, in an amount not to exceed $2,250,000.00, Account 101-66000-612600 Requisition 1582402 (As Revised)
Body
Dear Sir:
On September 15, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-653-11, Underground Infrastructure Cleaning at Various Locations.
In response to a public advertisement of October 26, 2022, a bid opening was held on November 22, 2022. The bid tabulation for this contract is:
NH ENVIRONMENTAL GROUP INC., D/B/A TIERRA
ENVIRONMENTAL SERVICES, INC. $1,514,700.00
NATIONAL POWER RODDING CORPORATION $2,666.700.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $2,250,000.00.
The low bid submitted by N.H. Environmental Group, Inc., d/b/a Tierra Environmental Services, Inc., is considered non-responsive and rejected. The bidder did not comply with the Affirmative Action Ordinance Revised Appendix D under section 12 Utilization Plan Submission (b),(e), (i), (xi), and (ii) based on the review of the Diversity Administrator.
In addition, Tierra has not executed the Multi-Project Labor Agreement certificate as required. This contractor is a non- union firm.
Therefore, NH Environmental Group, Inc., d/b/a Tierra Environmental Services, Inc., has been informed that their bid is considered non-responsive and rejected in the public’s best interest.
National Power Rodding Corporation, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $2,250,000.00, placing the bid of $2,666,700.00 approximately 18.5 percent above the estimate.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE), and Small Business Enterprise (SBE) utilization goals for this contract are 3% MBE and/or WBE and 3% SBE.
National Power Rodding Corporation is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The contractor commits to 6 percent WBE and offers WBE credits to satisfy SBE participation.
National Power Rodding Corporation has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: laborers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately three (3) people for the services.
The contract shall commence upon approval of the Contractor’s Bond and terminate on December 31, 2025, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-653-11 to National Power Rodding Corporation, in an amount not to exceed $2,250,000.00.
Funds for the 2023 expenditure, in the amount of $750,000.00, are available in Account 101-66000-612600. The estimated expenditures for 2024 are $750,000.00, and for 2025 are $750,000.00. Funds for the 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2023
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