TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 15-829-1S Television Inspection and Recording of Sewers and Manholes at Various Locations to National Power Rodding Corporation in an amount of $55,000.00, from an amount of $2,777,720.00, to an amount not to exceed $2,832,720.00, Account 101-50000-612240, Purchase Order 5001768
Body
Dear Sir:
On October 1, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-829-1S Television Inspection and Recording of Sewers and Manholes at Various Locations, to National Power Rodding Corporation, in an amount not to exceed $2,577,720.00. The contract expires on September 30, 2023.
As of January 31, 2023, the attached list of change orders has been approved.
Original Contract Amount $2,577,720.00
Date of Board Approval 10/1/2020
Cumulative Change Order (1/31/2023) $200,000.00
% Change of Original Contract Value 7.76%
Current Contract Value $2,777,720.00
Requested Increase $55,000.00
New Contract Value $2,832,720.00
% Change of Current Contract Value 1.98%
Total % Change of Original Contract Value 9.89%
On May 6, 2022, the Board of Commissioners authorized the approval to enter into an agreement and make payment to the Illinois Department of Transportation (IDOT) for a conflict manhole on Calumet 18B for IDOT Project 60Y72 (21-IGA-19). IDOT as part of Contract 60Y72 will be reconstructing 29,356 lineal feet of Wood Street, North of the Little Calumet River to South of U.S. Route 6. The District has facilities in the vicinity of the project which includes Calumet Intercepting Sewer 18B which is in conflict with a proposed IDOT storm sewer. IDOT proposed to construct a conflict manhole on Calumet Intercepting Sewer 18B to mitigate the conflict. Per the intergovernmental agreement (IGA), IDOT will construct the conflict manhole with reimbursement by the District, in accordance with right-of-way requirements.
Subsequent to the IGA, the District has reviewed IDOT’s engineering drawings for the proposed conflict manhole and determined the approximately 360 linear feet of 27-inch Calumet Intercepting Sewer 18B sewer traveling through the aforementioned conflict manhole will need to be lined with Cured-in Place Pipe (CIPP) to protect the structural integrity of the sewer. IDOT stated the subject costs for lining this portion of the sewer will be approximately $90,000.00 if completed by IDOT’s contractor. After review, the District determined Contract 15-829-1S currently allows for CIPP lining of sewers greater than 18 inches and less than or equal to 27 inches in diameter in the amount of $140/linear foot. The District estimates CIPP lining, cleaning and televising the Calumet Intercepting Sewer 18B portion under Wood Street would be $55,000.00. As such, it is believed to be in the best interest of the District to utilize Contract 15-829-1S to conduct this lining work resulting in a potential savings of $35,000.00 in comparison to IDOT’s costs to complete the work.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-829-1S in an amount of $55,000.00 (1.98% of the current contract value), from an amount of $2,777,720.00, to an amount not to exceed $2,832,720.00.
Funds are available in Account 101-50000-612240.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2023
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