TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase purchase order and amend the agreement with MC Consulting, Inc., for professional engineering services for Contract 13-199-3F Final Design for Lyons Levee Flood Control Improvements in an amount of $435,961.16, from an amount of $810,963.28, to an amount not to exceed $1,246,924.44, Account 501-50000-612450, Purchase Order 3088472
Body
Dear Sir:
On December 3, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with MC Consulting, Inc., for professional engineering services for Contract 13-199-3F Final Design for Lyons Levee Flood Control Improvements, in an amount not to exceed $810,963.28, in the Capital Improvements Bond Fund. The intent of the contract was to design improvements to prevent overtopping of the Lyons Levee during a 100-year flood event as identified in the District’s Lower Des Plaines Detailed Watershed Plan (DPR-14D). The contract expires on December 31, 2024.
There have been no prior change orders.
Original Contract Amount $810,963.28
Date of Board Approval 12/3/2015
Cumulative Change Order (1/20/2023) $0.00
% Change of Original Contract Value 0.00%
Current Contract Value $810,963.28
Requested Increase $435,961.16
New Contract Value $1,246,924.44
% Change of Current Contract Value 53.76%
Total % Change of Original Contract Value 53.76%
On February 2, 2017 and October 18, 2018, the Board of Commissioners authorized the District to enter into Project Partnership Agreements with the United States Army Corps of Engineers (USACE) to perform repairs recommended by MC Consulting, Inc. on the Lyons Levee and McCook Levee, respectively. The USACE completed construction on both levees except for on property owned by the BNSF Railway, CN Railway, and ComEd since the USACE was unable to obtain easements that met guidelines for federally sponsored work. The District has reviewed the easement requirements from each railroad and ComEd and determined the remaining work would best be managed and constructed by the District. Furthermore, it is the opinion of the District that MC Consulting, Inc. would be well suited to finish this project as they developed the original design that the USACE used to repair the Lyons Levee and have provided input on the USACE design and construction of the repairs to the McCook Levee on behalf of the District.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase the purchase order and amend the agreement in an amount of in an amount of $435,961.16 (53.76% of the current contract value) in the Stormwater Management Fund, from an amount of $810,963.28, to an amount not to exceed $1,246,924.44.
Funds are available in Account 501-50000-612450.
Requested, Catherine A. O’Connor, Director of Engineering, KF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2023