TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $40,306.50, Account 101-20000-623190.
Body
Dear Sir:
On November 17, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-012-11, Furnish and Deliver Paint, Brushes, Solvents and Stains to Various Locations for a One (1) Year Period, beginning approximately March 1, 2023 and ending February 28, 2024.
In response to a public advertisement of November 30, 2022, a bid opening was held on December 13, 2022. The bid tabulation for this contract is:
GROUP A: PAINT SUPPLIES
JC LICHT LLC $9,199.82
THE SHERWIN-WILLIAMS COMPANY $10,259.48
GROUP B: PAINTS AND SOLVENTS
THE SHERWIN-WILLIAMS COMPANY $30,047.02
JC LICHT LLC $40,448.53
For Group A, JC Licht LLC failed to bid all items in the group, as required in the general terms and conditions of the contract. Therefore, the bid is considered non-responsive and rejected in the public's best interest for failing to bid all items. The Director of Procurement and Materials Management has informed JC Licht LLC of this action.
The Sherwin-Williams Company, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $13,000.00, placing their bid of $10,259.48 approximately 21.08 percent below the total estimate.
The Sherwin-Williams Company, the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $30,000.00, placing their bid of $30,047.02 approximately 0.16 percent above the total estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-012-11, Groups A and B, to The Sherwin-Williams Company, in an amount not to exceed $40,306.50.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623190.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dt
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2023
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