TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-636-11, Furnishing and Delivering Hydrogen Peroxide to Evoqua Water Technologies, LLC, in an amount not to exceed $270,558.72, Account 101-69000-623560, Requisition 1585385
Body
Dear Sir:
On November 3, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-636-11, Furnishing and Delivering Hydrogen Peroxide.
In response to a public advertisement of December 7, 2022, a bid opening was held on January 10, 2023. The bid tabulation for this contract is:
ALEXANDER CHEMICAL CORPORATION $262,104.00
EVOQUA WATER TECHNOLOGIES LLC $270,558.72
The apparent low bidder, Alexander Chemical Corporation submitted a bid and failed to bid all items on the contract as required in the contract documents. Therefore, their bid is considered non-responsive and rejected in the public's best interest for failing to bid all items. The Director of Procurement and Materials Management has informed Alexander Chemical Corporation of this action.
Evoqua Water Technologies, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $397,500.00, placing their bid of $270,558.72 approximately 31.9 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) and the Affirmative Action Ordinance, Revised Appendix D, was not included in this contract because it is primarily a furnish and deliver contract for a chemical.
The contractor shall commence delivery beginning five days after the issuance of the purchase order and terminate thirteen (13) months thereafter, or upon expenditure of available funds, whichever occurs sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 23-636-11, to Evoqua Water Technologies, LLC, in an amount not to exceed $270,558.72.
The bid deposit, in the amount of $19,900.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in 2023, in the amount of $196,800.00, in Account 101-69000-623560. The estimated expenditures for 2024 are $73,758.72. Funds for the year 2024 are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2023