TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Report on rejection of bids for Contract 23-646-52, Group B, Small Streams Maintenance in Cook County, Illinois, estimated cost $1,700,000.00
Body
Dear Sir:
On June 2, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-646-51, Small Streams Maintenance in Cook County,
Illinois.
In response to a public advertisement of August 24, 2022, a bid opening was held on September 20, 2022.
Group A was awarded and Group B was rejected as reported at the Board Meeting on November 3, 2022.
In response to a public re-advertisement of November 16, 2022, a bid opening was held on December 13, 2022. The bid tabulation for this contract is:
THORNTON EQUIPMENT SERVICES, INC. $3,751,000.00
A review of the sole bidder, Thornton Equipment Services, Inc., (Thornton) by the Maintenance and Operations Department indicated that their bid is 120.6 percent over the contract estimate and considered too high to award. In addition, Thornton submitted with their bid a letter indicating that they will not sign the agreement contained in the Contract Documents without renegotiation of it, which is not acceptable to the District and does not comply with the Bidding Requirements and Instructions to Bidders contained in the Contract Documents. The Director of Procurement and Materials Management concurs.
Therefore, the Director of Procurement and Materials Management has rejected the sole bidder in the public’s best interest and informed Thornton Equipment Services, Inc., of this action.
The Maintenance and Operations Department will review and revise the contract prior to re-advertisement at a future date.
Requested, John P. Murray, Director of Maintenance and Operations
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn