TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authorization to amend Board Order of January 19, 2023, regarding Authority to award Contract 16-127-3DR, A/B and C/D Service Tunnel Rehabilitation - Phase Three, Stickney Water Reclamation Plant to IHC Construction Companies LLC, in an amount not to exceed $28,869,000.00, plus a five (5) percent allowance for change orders in an amount of $1,443,450.00, for a total amount not to exceed $30,312,450.00, Account 401-50000-645750, Requisition 1567540, Agenda Item No. 29, File No. 23-0104
Body
Dear Sir:
At the Board meeting of January 19, 2023, the Board of Commissioners duly ordered the above stated action, Agenda Item No. 29, File No. 23-0104.
A textual error in the transmittal letter and resulting order indicated, in the Title, “…in an amount not to exceed $28,869,000.00, plus a five (5) percent allowance for change orders in an amount of $1,443,450.00, for a total amount not to exceed $30,312,450.00.” Same should have read, “…in an amount not to exceed $28,872,125.00, plus a five (5) percent allowance for change orders in an amount of $1,443,606.25, for a total amount not to exceed $30,315,731.25.”
In paragraph 4, bid tabulation, line 1, it is stated:
"IHC Construction Companies, LLC $28,869,000.00." Same should have read, "IHC Construction Companies, LLC $28,872,125.00."
In paragraph 5, line 3, it is stated:
“…placing their bid of $28,869,000.00 approximately 0.14 percent above the high end of the cost estimate." Same should have read, “…placing their bid of $28,872,125.00 approximately 0.24 percent above the high end of the cost estimate.”
In paragraph 10, line 2, it is stated: “…authorized to award Contract 16-127-3DR to IHC Construction Companies LLC, in an amount not to exceed $28,869,000.00, plus a five (5) percent allowance for change orders in an amount of $1,443,450.00, for a total amount not to exceed $30,312,450.00.” Same should have read, “…authorized to award Contract 16-127-3DR to IHC Construction Companies LLC, in an amount not to exceed $28,872,125.00, plus a five (5) percent allowance for change orders in an amount of $1,443,606.25, for a total amount not to exceed $30,315,731.25.”
All other information provided in the transmittal letter is correct.
Therefore, it is requested that the aforesaid board order of January 19, 2023, be amended to effect the changes set forth above, otherwise to remain in force and effect as heretofore enacted.
Requested, Catherine A. O’Connor, Director of Engineering
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:gv
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 2, 2023
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