TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 2, 2023
COMMITTEE ON ENGINEERING
Mr. Brian A. Perkovich, Executive Director
Title
Report on termination of Contract 20-IGA-32 South Throop Flood Relief Project approved in an amount of $750,000.00, Account 501-50000-612400, Purchase Order 3118973
Body
Dear Sir:
On January 20, 2022, the Board of Commissioners authorized the District to enter into an Intergovernmental Agreement (IGA) and make payment to the Village of Calumet Park (Village) for the design, construction, operation and maintenance of Contract 20-IGA-32 South Throop Flood Relief Project, in an amount not to exceed $750,000.00. The IGA was executed on April 21, 2022, and on May 5, 2022, the Engineering Department requested that the Procurement and Materials Management Department (Procurement) create an internal purchase order in an amount $750,000.00 so that payments could be issued in accordance with the IGA. The purchase order was generated by Procurement on August 2, 2022.
A decrease and closeout of the purchase order is requested since the Village notified the District that it was no longer able to advance the project further due to other local infrastructure priorities, including a different green infrastructure project that the District is also participating in.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to decrease the purchase order for Contract 20-IGA-32 in an amount of $750,000.00, from an amount of $750,000.00, to an amount not to exceed $0.00.
Funds in the amount of $562,500.00 and $187,500 for budget years 2022 and 2023, respectively, will be restored to Account 501-50000-612400.
Respectfully Submitted, Catherine A. O’Connor, Director of Engineering, KMF:JK
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