TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 11-186-3F Addison Creek Reservoir, Bellwood, Illinois, to IHC Construction Companies, L.L.C. in an amount of $12,833.02, from an amount of $81,291,388.93, to an amount not to exceed $81,304,221.95, Account 401-50000-645620, Purchase Order 4000068
Body
Dear Sir:
On January 24, 2019, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 11-186-3F, Addison Creek Reservoir, Bellwood, Illinois to IHC Construction Companies, L.L.C, in an amount not to exceed $63,280,000.00, plus a five (5) percent allowance for change orders in an amount of $3,164,000.00, for a total amount not to exceed $66,444,000.00. The contract is expected to be completed in Spring 2023.
As of February 3, 2023, the attached list of change orders has been approved.
Original Contract Amount $63,280,000.00
Date of Board Approval 1/24/2019
Cumulative Change Order (2/3/2023) $18,011,388.93
% Change of Original Contract Value 28.46%
Current Contract Value $81,291,388.93
Requested Increase $12,833.02
New Contract Value $81,304,221.95
% Change of Current Contract Value 0.02%
Total % Change of Original Contract Value 28.48%
During construction, the contractor and field engineer determined that the reservoir’s access roads required additional undercuts to remove unsuitable soils. The contractor submitted a cost proposal (COR-30) for an extra in the amount of $12,833.02 and a credit in the amount of $0.00 for a net extra in the amount of $12,833.02. The engineer reviewed the proposal, found it to be reasonable, and stated via correspondence CO30, that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 11-186-3F in an amount of $12,833.02 (0.02% of the current contract value), from an amount of $81,291,388.93, to an amount not to exceed $81,304,221.95.
Funds are available in Account 401-50000-645620.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:JK
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2023
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