TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with e-Builder Inc. for Contract 21-868-1C, e-Builder Consulting Services, in an amount not to exceed $380,000.00, Account 101-50000-612430, Requisition 1587927
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with e-Builder Inc. for Contract 21-868-1C, e-Builder consulting services. This purchase order will expire on December 31, 2024.
e-Builder, the sole service provider of consulting services to enhance the e-Builder processes developed by e-Builder for the District, has submitted prices for the services required. Inasmuch as e-Builder is the only source of supply for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
e-Builder is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement and Affirmative Action Appendix A and Appendix V are not applicable due to the specialized nature of the services required.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with e-Builder Inc., in an amount not to exceed $380,000.00.
Funds for the 2023 expenditure, in the amount of $240,000.00, are available in Account 101-50000-612430. The estimated expenditure for 2024 is $140,000.00. Funds for the 2024 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Catherine A. O’Connor, Director of Engineering, GCR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2023