TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 2, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order for Contract 23-685-51 Furnishing, Delivering and Administration of Rain Barrels, to Greenlane Environmental & Recycling Services Inc., in an amount not to exceed $450,000.00, Account 501-50000-623990, Requisition 1588223
Body
Dear Sir:
On October 6, 2022, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-685-51, Furnishing, Delivering and Administration of Rain Barrels.
In response to a public advertisement on December 7, 2023, a bid opening was held on January 10, 2023. The bid tabulation for this contract is:
GREENLANE ENVIRONMENTAL & RECYCLING $430,000.00
SERVICES, INC.
ENVIRO WORLD CORP. $484,600.00
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $450,000.00.
Greenlane Environmental & Recycling Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $450,000.00, placing their bid of $430,000.00 approximately 4.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D, Appendix V and the Multi-Project Labor Agreement (MPLA) are not applicable to the contract because it is primarily a furnish and deliver contract.
The contract shall commence five business days following the issuance of a purchase order and the contract shall terminate December 31, 2025, or upon expenditure of available funds, whichever comes sooner.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase order for Contract 23-685-51 to Greenlane Environmental & Recycling Services, Inc., in an amount not to exceed $450,000.00.
Funds for the 2023 expenditures, in the amount of $149,996.00, are available in Account 501-50000-623990. Funds for the 2024 and 2025 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 2, 2023