TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order and enter into an agreement with Agilent Technologies, Inc., for repairs, technical support, and consumable supplies for Agilent equipment, in an amount not to exceed $90,069.90, Accounts 101-16000-612970, 623570, Requisition 1599950
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter into an agreement with Agilent Technologies, Inc. (Agilent) for repairs, technical support, and consumables supplies for four (4) gas chromatograph/mass spectrometer (GC/MS) systems and two (2) gas chromatograph/electron capture detector (GC/ECD) systems at the John E. Egan Organic Compound Laboratory. This purchase order will expire on June 30, 2026.
Agilent GC/MS systems and GC/ECD systems are used for organic compounds analyses, which are required by the NPDES, USEPA Part 503 rule, Sewage and Waste Control Ordinance, Water Quality Standard, and National Emission Standards for Hazardous Air Pollutants.
Agilent, the sole service provider for repairs and replacement parts for Agilent systems, has submitted pricing for the services required. Agilent provides locally trained field representatives who are an ISO9000-certified source for factory-authorized services and delivers quick turnaround times for emergency repairs to reduce instrument downtime. Services performed by parties other than an Agilent Authorized Support Provider could invalidate Agilent warranties. Agilent is also the sole source provider for factory-recommended replacement parts, software updates, proprietary factory recommended hardware upgrades, and factory authorized escalation services to resolve difficult problems. Inasmuch as Agilent is the only source of supply for the services and supplies required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Agilent is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement (MPLA) is not applicable because the classification of work does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance is not included because Agilent is the sole provider of the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Agilent, in an amount not to exceed $90,069.90.
Funds in the amount of $11,005.20 for the 2023 expenditure are available in Account 101-16000-612970. The estimated expenditures for 2024 are $27,981.50, for 2025 are $32,388.80, and for 2026 are $18,694.40. Funds for the 2024, 2025, and 2026 expenditures are contingent upon the Board of Commissioners' approval of the District's budget for those years.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:SM:nj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023