TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 23-115-11 Furnish and Deliver Label Printers, Barcode Scanners, and Accessories, estimated cost $120,000.00, Account 101-16000-623810, Requisition 1598916
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 23-115-11 to furnish and deliver label printers, barcode scanners, and accessories for the Monitoring and Research Department at various locations. This contract will end on December 31, 2023.
The purpose of this contract is to supply new label printers, barcode scanners, and label supplies for the Analytical Laboratories Division, the Environmental Monitoring and Research Division, and the Industrial Waste Division located at the Stickney, Calumet, Egan, and Kirie Water Reclamation Plants. The new label printers and barcode scanners will operate in conjunction with the new Laboratory Information Management System (LIMS), which is currently being implemented through Contract 20-RFP-02. The existing label printers are outdated and require frequent repairs, making it increasingly difficult to find vendors to maintain them. The equipment required to be configured with LIMS includes 21 label printers, 19 wireless barcode scanners, and label printing supplies.
The estimated cost for this contract is $120,000.00.
A bid deposit is not required for this contract.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because there is a lack of availability of MBE's and WBE's to perform the work.
The tentative schedule for this contract is as follows:
Advertise May 31, 2023
Bid Opening June 20, 2023
Award August 10, 2023
Completion December 31, 2023
Funds are available in Account 101-16000-623810.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 23-115-11.
Requested, Edward W. Podczerwinski, Director of Monitoring and Research, EWP:RA:JC:AJ:nj
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023
Attachment