TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to increase Contract 15-829-1S Television Inspection and Recording of Sewers and Manholes at Various Locations, to National Power Rodding Corporation in an amount of $85,000.00, from an amount of $2,832,720.00, to an amount not to exceed $2,917,720.00, Account 101-50000-612240, Purchase Order 5001768
Body
Dear Sir:
On October 1, 2020, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 15-829-1S Television Inspection and Recording of Sewers and Manholes at Various Locations, to National Power Rodding Corporation, in an amount not to exceed $2,577,720.00. The contract expires on September 30, 2023.
As of May 5, 2023, the attached list of change orders has been approved.
Original Contract Amount $2,577,720.00
Date of Board Approval 10/1/2020
Cumulative Change Order (5/5/2023) $255,000.00
% Change of Original Contract Value 9.89%
Current Contract Value $2,832,720.00
Requested Increase $85,000.00
New Contract Value $2,917,720.00
% Change of Current Contract Value 3.00%
Total % Change of Original Contract Value 13.19%
The anticipated contract completion date is September 30, 2023. The purpose of this contract is to have a contractor available to inspect and record sewers and manholes and perform minor repairs over a three-year period. An increase in value in the amount of $85,000.00 is necessary to inspect an additional 43,000 LF of District sewers, including Calumet Intercepting Sewer No. 18A, Howard Street Intercepting Sewer No. 1, and Upper Des Plaines Intercepting Sewer No. 3. The District currently implements the Collection Asset Management Program (CAMP) which recommends District sewers to be inspected on a 3-year, 5-year or 10-year cycle, depending on the condition of the sewer.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 15-829-1S, in an amount of $85,000.00 (3.00% of the current contract value), from an amount of $2,832,720.00, to an amount not to exceed $2,917,720.00.
Funds are available in Account 101-50000-612240.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023
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