TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue a purchase order and enter into an agreement with the University of Illinois, for hydraulic modeling of the Mainstream Tunnel System in an amount not to exceed $380,311.00, Account 401-50000-612430, Requisition 1600052
Body
Dear Sir:
Authorization is requested to issue a purchase order and enter an agreement with the University of Illinois (U of I) according to the terms and conditions of the master agreement for modeling of the mainstream TARP tunnel.
The intense storms of September 2022 caused geysering at various dropshafts along the mainstream tunnel system. This hydraulic modeling study seeks to determine what conditions cause geysering at these structures, so that adjustments may be made at the structures to minimize future occurrences of geysering.
The scope of work includes collecting data and preparing the model, review of rainfall events, evaluating alternatives to mitigate geysering, documenting results and completing additional hydraulic analyses and supporting activities.
The U of I Ven Te Chow Hyrdosystems Lab developed the TARP hydraulic models under the direction of Dr. Marcelo H. García. This scope of work will also be under the direction of Dr. Marcelo H. García.
The U of I, the expert providers to conduct this hydraulic modeling study, provided pricing for the services required. Inasmuch as the U of I is the expert provider for the services required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The U of I is a non-profit educational institution and is therefore not required to register with the State of Illinois.
The duration of the agreement is 370 days.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with the U of I, in an amount not to exceed $380,311.00.
Funds are available in account 401-50000-612430.
Requested, Catherine A. O’Connor, Director of Engineering, KMF:LS
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023