TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON ENGINEERING
Mr. Brian A. Perkovich, Executive Director
Title
Report on termination of Project 20-IGA-03, 119th Place Bioswale and Permeable Alley Project, approved in an amount of $250,000.00, Account 501-50000-612400, Purchase Order 3116825
Body
Dear Sir:
On March 18, 2021, the Board of Commissioners authorized the District to enter into an Intergovernmental Agreement (IGA) and make payment to the City of Blue Island (City) for the construction, operation, and maintenance of Project 20-IGA-03, 119th Place Bioswale and Permeable Alley Project in an amount not to exceed $250,000.00. The IGA was executed on November 1, 2021, and on December 2, 2021, the Engineering Department requested that the Department of Procurement and Materials Management create an internal Purchase Order in an amount $250,000.00 so that payments could be issued in accordance with the IGA. The Purchase Order was generated by Procurement on December 2, 2021.
A decrease and closeout of the Purchase Order is requested since the City advertised the project twice in 2022 without receiving any bids. The City contemplated a redesign with the intent to bid a third time but decided to prioritize their resources on a separate flood control project in the same area.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to decrease the purchase order for Project 20-IGA-03 in an amount of $250,000.00, from an amount of $250,000.00, to an amount not to exceed $0.00.
Funds will be restored to Account 501-50000-612400.
Respectfully Submitted, Catherine A. O’Connor, Director of Engineering, KMF:JK
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023
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