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File #: 23-0486    Version: 1
Type: Agenda Item Status: Adopted
File created: 5/8/2023 In control: Procurement Committee
On agenda: 5/18/2023 Final action: 5/18/2023
Title: Authority to decrease Contract 21-630-11, Furnishing and Delivering Ferric Chloride, to Kemira Water Solutions, Inc., in an amount of $474,239.80 from an amount of $1,481,414.20 to an amount not to exceed $1,007,174.40, Accounts 101-67000/69000-623560, Purchase Orders 3112583 and 3112585
Attachments: 1. Change Order Log - Purchase Orders 3112583 and 3112585f

TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023

 

COMMITTEE ON PROCUREMENT

 

Mr. Brian A. Perkovich, Executive Director

 

Title

Authority to decrease Contract 21-630-11, Furnishing and Delivering Ferric Chloride, to Kemira Water Solutions, Inc., in an amount of $474,239.80 from an amount of $1,481,414.20 to an amount not to exceed $1,007,174.40, Accounts 101-67000/69000-623560, Purchase Orders 3112583 and 3112585

Body

 

Dear Sir:

 

On January 21, 2021, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 21-630-11, Furnishing and Delivering Ferric Chloride, to Kemira Water Solutions, Inc., in an amount not to exceed $2,320,000.00. The contract will expire on August 13, 2023.

 

As of May 3, 2023, the attached list of change orders has been approved.

 

Original Contract Amount                     $2,320,000.00

Date of Board Approval                     1/21/2021

Cumulative Change Orders (5/3/2023)                     ($838,585.80)

% Change of Original Contract Value                     -36.1%

Current Contract Value                     $1,481,414.20

Requested Decrease                     ($474,239.80)

New Contract Value                     $1,007,174.40

% Change of Current Contract Value                     -32.0%

% Change of Original Contract Value                     -56.6%

 

A decrease in the value of the contract is requested to close out the purchase order. The actual chemical usage can vary from year to year and was not known at the time of drafting the contract. This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed and is in the best interest of the District.

 

It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 21-630-11, in an amount of $474,239.80 (approximately 32.0% of the current contract value) from an amount of $1,481,414.20 to an amount not to exceed $1,007,174.40.

 

Funds will be restored to Accounts 101-67000/69000-623560.

 

Requested, John P. Murray, Director of Maintenance and Operations, EJS:JS:MAG:JR:SSG

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management

Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023

 

Attachment