TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Issue purchase order to Early Morning Software, Inc. for a PRISM Compliance Management Software expansion of five (5) new modules and the configuration and implementation fees, in an amount not to exceed $60,760.00, Accounts 101-27000-612430, 623800, Requisition 1598763
Body
Dear Sir:
Authorization is requested to issue purchase order and enter into an agreement with Early Morning Software, Inc. for a PRISM Compliance Management Software expansion of five (5) new modules and the configuration and implementation fees. The included modules are: Goal Management, Single Sign-on Integration Management, Prompt Payment Management, Performance Scorecard, and Certification Management.
The Diversity Section uses the PRISM Compliance Management Software (PRISM) to collect, store, and manage the District’s expenditures with traditional and diverse (M/WBE) vendors. At the recommendation from the Disparity Study, expanding the capabilities of the current software was advised. The addition of the five (5) modules being requested would cover the features recommended during the study.
Early Morning Software, Inc. is the sole application service provider for PRISM in the State of Illinois and has submitted prices for the new modules and configuration and implementation fees. Inasmuch as Early Morning Software, Inc. is the only source of supply for the services required, nothing would be gained by advertising bids (Section 11.4 of the Purchasing Act).
Early Morning Software, Inc. is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable due to the specialized nature of the services required.
The Affirmative Action Appendix A and Appendix V are not included because Early Morning Software, Inc., is the sole provider for this these services.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue a purchase order and enter into an agreement with Early Morning Software, Inc., in an amount not to exceed 60,760.00.
Funds are available in Accounts 101-27000-612430, 612800.
Requested, Richard L. Martinez Jr., Acting Diversity Administrator
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023