TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A, Perkovich, Executive Director
Title
Authority to award Contract 23-612-11 Street Sweepers at Various Locations, to Advance Sweeping Services, Inc., Groups A and B, in an amount not to exceed $222,000.00, Account 101-69000, 68000-612420, Requisition 1580716, 1589635
Body
Dear Sir:
On January 19, 2023 the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 23-612-11, Street Sweepers at Various Locations.
In response to a public advertisement of March 8, 2023, a bid opening was held on April 4, 2023. The bid tabulation for this contract is:
GROUP A LASMA
ADVANCE SWEEPING SERVICES, INC. $134,982.00
MATTHEWS PROPERTY SERVICE, LLC $143,514.00
GROUP B CALSMA
ADVANCE SWEEPING SERVICES, INC. $74,990.00
This contract is to provide street sweeping services at the Lawndale Avenue and Calumet Solids Management Area.
The quantities specified in the contract documents were used for the purpose of comparing bids and establishing unit prices. The total amount to be expended on this contract, should usage differ from the quantities, is not to exceed $144,000.00 for Group A and not to exceed $78,000.00 for Group B.
Advance Sweeping Services, Inc., the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $222,000.00, placing the bid of $209,972.00, approximately 5.4 percent below the estimate for Groups A and B combined.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because of the specialized nature of the work involved.
The Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) utilization goals for this contract are 20 percent (MBE) and/or (WBE) participation for Group A only.
Advance Sweeping Services, Inc., offered 0% participation for the MBE and/or WBE goal, but submitted a full waiver request. A review of the waiver by the Acting Diversity Administrator indicated that Advance Sweeping Services, Inc. provided a good faith effort and the waiver request for Group A has been granted.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-612-11 to Advance Sweeping Services, Inc., in an amount not to exceed $222,000.00 for Groups A and B combined, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall commence upon approval of the contractor’s bond and terminate thirty-six (36) months later, or upon expenditure of available funds, whichever occurs sooner.
Funds for the 2023 expenditure, in the amount of $55,100.00, are available in Account 101-69000, 68000-612420. The estimated expenditures for 2024 are $74,000.00, for 2025 are $74,000.00 and for 2026 are $18,900.00. Funds for the 2024, 2025 and 2026 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:bn
Respectfully Submitted, Marcelino Garcia, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023
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