TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to advertise Contract 21-863-2C Master Plan for Salt Creek at Fullersburg Woods, estimated cost between $5,709,500.00 and $6,911,500.00, Account 201-50000-612400, Requisition 1599071
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 21-863-2C Master Plan for Salt Creek at Fullersburg Woods.
This project was referenced in the April 20, 2023, board letter to issue purchase order and enter into an agreement with the DuPage River Salt Creek Workgroup (DRSCW) for 2024-2032 membership, membership dues, and project assessments.
The purpose of this contract is to improve the water quality of Salt Creek by removing the Graue Mill Dam and improving a segment of Salt Creek through bank stabilization and habitat improvement. This effort will fulfill the District’s DRCSW agreement commitments to support projects along the waterway. It will also comply with the Egan and Hanover WRPs’ NPDES provisions to support waterway projects. There will also be improvements to the mill area, which includes returning flow into the millrace.
It is estimated that roughly 32 full time equivalent jobs will be created during this contract period.
The estimated cost for this contract is $6,010,012.00. The estimated 2024, 2025, 2026, 2027, 2028, 2029, and 2030 expenditures are $5,000,000.00, $700,000.00, $75,000.00, $75,000.00, $75,000.00, $75,000.00, and $10,012.00 respectively.
The bid deposit for this contract is $277,000.00.
The contract specifications require that all work commence the day after approval of the contractor’s bond and shall be completed within 1,825 calendar days after approval of the contractor’s bond. Liquidated damages are $1,250.00 for each calendar day that the contractor is in default of the time specified for failing to achieve substantial work completion and $425.00 for each calendar day that the contractor is in default of the time specified for completion of the entire work.
The work will comply with the Prevailing Wage Act and be done in accordance with a DuPage Forest Preserve District labor-related ordinance in place for similar construction work done on behalf of DRSCW in the area.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Construction” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and/or Veteran-owned Business Enterprise (VBE) utilization goals. The MBE, WBE and/or VBE utilization goals for this contract are: 20 percent MBE, 9 percent WBE and 3 percent VBE.
The tentative schedule for this contract is as follows:
Advertise June 21, 2023
Bid Opening July 26, 2023
Award September 7, 2023
Completion August 1, 2030
Funds are being requested in 2024, 2025, 2026, 2027, 2028, 2029, and 2030, in Account 201-50000-612400, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 21-863-2C.
Requested, Catherine A. O’Connor, Director of Engineering
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2023
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