TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2023
COMMITTEE ON PROCUREMENT
Mr. Brian A. Perkovich, Executive Director
Title
Authority to award Contract 23-017-11, Furnish and Deliver Electrical Supplies, Wire, and Cable to Various Locations for a One (1) Year Period, Groups A, B, C, D, E, F and H to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $286,616.28, and Group G to J.P. Simons & Co., in an amount not to exceed $26,347.98. Accounts 101-20000-623070, 623170, 623190, 623250, 623680, 623850.
Body
Dear Sir:
On March 2, 2023, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 23-017-11 furnish and deliver electrical supplies, wire, and cable to various locations for a one (1) year period, beginning approximately July 1, 2023 and ending June 30, 2024.
In response to a public advertisement of March 15, 2023, a bid opening was held on April 11, 2023. The bid tabulation for this contract is:
GROUP A: OUTLET BOXES AND CONDUIT
HELSEL-JEPPERSON ELECTRICAL, INC. $56,820.70
GROUP B: WIRE
HELSEL-JEPPERSON ELECTRICAL, INC. $41,797.50
J.P. SIMONS & CO. $43,517.50
EVERGREEN SUPPLY CO. $47,337.50
GROUP C: WIRE LUGS AND CONNECTORS
HELSEL-JEPPERSON ELECTRICAL, INC. $33,527.98
GROUP D: HEATERS, SWITCHES AND FUSES
HELSEL-JEPPERSON ELECTRICAL, INC. $44,189.30
GROUP E: BALLASTS AND FIXTURES
HELSEL-JEPPERSON ELECTRICAL, INC. $15,056.00
EVERGREEN SUPPLY CO. $19,245.00
GROUP F: ELECTRICAL CABLE
HELSEL-JEPPERSON ELECTRICAL, INC. $29,274.00
J.P. SIMONS & CO. $30,452.50
EVERGREEN SUPPLY CO. $35,495.00
GROUP G: TRANSFORMERS, MOTORS AND MARKERS
J.P. SIMONS & CO $26,347.98
HELSEL-JEPPERSON ELECTRICAL, INC. $26,922.80
GROUP H: BOXES AND BREAKERS
HELSEL-JEPPERSON ELECTRICAL, INC. $65,950.80
Helsel-Jepperson Electrical, Inc., the lowest responsible bidder for Groups A, B, C, D, E, F and H is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A, B, C, D, E, F and H of this contract was $381,000.00, placing the total bid of $286,616.28 approximately 24.8 percent below the estimate.
J.P. Simons & Co., the lowest responsible bidder for Group G, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group G is $30,000.00, placing the bid of $26,347.98 approximately 12.2 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it does not fall under the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the estimate, per each individually awarded group of the contract, is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 23-017-11, Groups A, B, C, D, E, F and H to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $286,616.28 and Group G to J.P. Simons & Co. in an amount not to exceed $26,347.98.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents. There was no bid deposit required for this contract.
Funds are available in Accounts 101-20000-623070, 623170, 623190, 623250, 623680, 623850.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:ds
Respectfully Submitted, Marcelino Garcia, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2023
Attachment